For some of you out there, you might be bummed that QuickBooks for Mac (2012 and earlier) doesn’t offer a manual method to process payroll. But there’s still a way you can track payroll expenses and liabilities and generate paychecks for your employees on your own in QuickBooks. It’s not pretty, but you can use QuickBooks to track employer expenses and liability payments and to generate reports that tell you what your payroll tax liability payments should be.

• Mac Payroll Software
• Quickbooks Mac Payroll Manual 2016
• Quickbooks Mac Payroll Manual Pdf
• Quickbooks Mac Payroll Manual Online
• Quickbooks Mac Payroll Manual Software

A QuickBooks Payroll Service is a subscription you activate to enable the payroll features in your QuickBooks Desktop Software. Depending on the features you need, you can choose from Basic, Enhanced or Assisted Payroll. QuickBooks Payroll service does not work with QuickBooks Mac. Mac users use Intuit Online Payroll as their payroll add-on. QuickBooks for mac 2019 is built and designed for your Mac so you know it is easy to set up, learn and use. Quickbooks for mac manual, quickbooks for mac manual.

OK, now that we’ve got the legal stuff out of the way, here’s what you need to get started:

• A Circular E publication for federal income tax withholding amounts. You can find the Circular E on the IRS website or at your local federal offices.
• The state publications required for your state. This website can help or check with your local state offices.

OK, now that you’ve been been through the legalese and have your publications from the tax agencies, let’s get started.

Step One: Set up your employees and your accounts

You’ll need to add your employees to your Employee List and accounts to your Chart of Accounts.

Set up your employees. Choose Lists > Employees and add your employees to your Employee List. Here’s an example Employee List from one of the QuickBooks sample files.

Set up the accounts you’ll need. Choose Lists > Chart of Accounts and add accounts for Payroll Liabilities, Insurance, and Payroll Expenses as shown in the screenshots below. Don’t worry about the account numbers you see here. Again, I used a sample file for these screenshots. You can use account numbers or not—do what makes sense for your company. Also, your accounts may be different depending on your state or the applicable deductions. If you’re unsure of what you need, check with your accountant.

Step Two: Write a check to your employee

Now that you’ve set up your employees and accounts, you can start writing checks to your employees.

1. Choose Banking > Write Checks.
2. Enter the employee name and paycheck date.
3. (Optional) Enter a pay period in the Memo field. (This is probably a good idea for your records.)
4. Skip the amount field for now. QuickBooks calculates the amount when you enter the gross wages and deductions in the Expenses pane below the check.
5. Enter the expenses that apply to the paycheck in the Expenses pane. To show you how to do that, I’ve included a screenshot. In the memo field, I’ve described what each line means. (You may not need all the expenses shown here.) But, when you write a check to your employee, don’t include the memo information I have here. The memos are just hints to help explain each line.

Mac Payroll Software

Step 3: See what you owe in payroll tax liabilities

When it’s time to pay your payroll taxes, you can see what you owe your tax agencies using the Custom Transaction Detail report. Again, it’s your responsibility to determine what you owe tax agencies. It’s a good idea to work with your accountant on this.

1. Choose Reports > Accountant & Taxes > Transaction Detail by Account.
2. Set the date range of the report.
3. Select Filters and add the Account filter.
4. In the Account dropdown, choose Selected accounts.
5. Select all applicable liability accounts you used on the paycheck.
6. Click OK and then Apply to apply the filter to the report.
7. Use Banking > Write Checks to pay these amounts to the tax agencies.

Step 4: Track year-to-date taxable wages

It’s important that you track each employee’s taxable wages throughout the course of a year to stop deductions that have limits such as Social Security and Medicare. These numbers are determined by the federal government, so be sure you check the latest numbers so you know what those limits are.

You can use the Transaction Detail by Account report for individual accounts, such as Gross Wages, to see which employees may have met the annual maximum.

So that’s it!

This may seem complex to you. Payroll isn’t the easiest thing when you do it like this. But once you get the accounts and employees set up and go through the process a couple of times, it’ll be easier for you. If not, you always have the option of using Intuit Quickbooks Payroll for Mac. And if you get lost, always consult with your accountant or payroll expert.

Quickbooks Mac Payroll Manual 2016

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Quickbooks Mac Payroll Manual Pdf

Manual payroll processing

If you are not using the payroll module in QuickBooks, you can use the following workaround for entering payroll payments. You would need to calculate the amounts for payroll components manually and then post them as journal entry. Before you can enter a payroll payment, here is a sample list of accounts which need to be created in QuickBooks:

So, the deductions on the payroll payment would be added as Current Liabilities and payments as Expenses.

Create salary components of payroll

To book the details of the salary components in QuickBooks, follow the steps below:

1. Click on the Plus icon (Quick Create) in the top middle, then under Other, click Journal Entry.
2. Enter the date on which you want to book the salary expense.
3. In the Account drop down, select payment accounts (eg. Basic Pay, Dearness Allowance, HRA, etc... one by one and enter their amounts in the Debit column against them).
4. Now, select the deductions accounts (eg. Provident Fund, TDS Payable, etc... one by one and enter their amounts in the Credit column against them).
5. At the end select Payroll Liabilities accounts in the Account drop down and enter the difference of Payments and deductions amount in the credit column against it.
6. Enter the memo for this journal entry (eg. 'Recorded payroll liability for the month of xyz').
7. Click Save and close.

When you actually make payments of the salary to your employees, follow the steps below:

1. Click Transactions on the left menu and then Expenses.
2. Click the Create New button and click Cheque.
3. Enter the Cheque number (if applicable), select a date and then enter an amount.
4. Select Out of Scope of tax from the Amounts are drop down.
5. Under the Itemise by Account section, from the Account drop down, select Payroll Liability account and enter an Amount. Make sure the amount here is the same amount entered in Step 3.
6. Click Save and close.

Quickbooks Mac Payroll Manual Online

Quickbooks Mac Payroll Manual Software

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